Business Software
Inventory Management Software
Know exactly what you have, where it is, and what to reorder.
- Typical timeline
- 6-10 weeks depending on tracking requirements
- Category
- Business Software
- Engagement
- Fixed-scope phases
- You receive
- Code, data & documentation
Overview
Inventory is usually the largest asset on a trading or manufacturing balance sheet and the least accurately tracked. Good inventory software does three things well: records every movement, tells you when to reorder, and makes a physical stock count something you can finish in an evening.
Your stock figure is an estimate, and everyone knows it
Goods move in and out faster than records are updated. Fast-moving items run out and slow-moving money sits on shelves for years. Physical counts reveal differences nobody can explain, and the gap gets written off as shrinkage rather than investigated.
You will recognise this if
- You run out of popular items while capital is tied up in stock that does not move
- Physical stock counts differ from records by amounts nobody can account for
- Expiry or shelf-life losses are discovered too late to act on
- Finding a specific batch or lot means walking the warehouse
What you get out of it
The difference this makes
Stock you can actually trust
Every inward, outward, transfer and adjustment is recorded with a reason and a user, so the figure on screen matches the shelf.
Reorder before you run out
Reorder levels calculated from real consumption and lead time, with alerts, so stockouts on fast movers stop being routine.
Working capital released
Ageing and non-moving reports identify money sitting on shelves — usually the fastest cash win in the whole project.
Counts that finish
Barcode-based cycle counting replaces the annual shutdown, and variances are investigated while the cause is still findable.
What we build
- Item master with units, conversions, HSN codes, barcodes and images
- Multi-location and multi-rack stock with transfers and in-transit tracking
- Batch, lot, serial number and expiry tracking with FEFO or FIFO issue rules
- Barcode and QR scanning from a phone camera or handheld scanner
- Goods inward against purchase orders, with quality acceptance and rejection
- Reorder level, minimum and maximum stock with purchase suggestion reports
- Cycle counting and full stock audit with variance approval
- Valuation reporting: FIFO, weighted average and ageing analysis
- Non-moving, fast-moving and expiry-due reports
How it gets used
A pharmaceutical distributor
Batch and expiry tracking with FEFO issue rules, near-expiry alerts and saleable return handling, so expiry write-offs fall sharply.
An auto parts retailer
Tens of thousands of SKUs with barcode lookup at the counter, so staff find parts and confirm availability without walking to the rack.
A manufacturer tracking raw material
Material consumption booked against work orders, so stock reflects production as it happens rather than at month-end.
Technology we typically use
You do not need to care about this list — but your next developer will.
- Next.js
- PostgreSQL
- FastAPI
- Barcode scanning (browser camera / handheld)
- Thermal label printing
- Cloud hosting
Timeline: Typically 6-10 weeks depending on tracking requirements
Questions
Inventory Management Software — common questions
Something else on your mind? Ask us directly — it is usually faster than reading.
Do we need special barcode hardware?
Can it handle our unit conversions?
Will it integrate with our billing software?
Related services
Businesses that need this often need one of these as well.
Thinking about inventory management software?
Tell us about your situation. We will tell you whether this is the right service, what it would involve, and roughly what it would cost.