Education
Coaching Institute Management Portal
A documented design for a coaching institute: batch enrolment, attendance from a phone, installment-based fees with automated reminders, and a parent portal.
- Type
- Concept project
- Category
- Education
- Features
- 10 documented
- Stack
- 6 technologies
What the business was dealing with
A coaching institute runs multiple batches across several courses. Admission enquiries arrive faster than they can be followed up during season. Attendance is kept in registers and compiled later, so absence patterns are noticed far too late. Fee installments are tracked in a spreadsheet, meaning outstanding amounts are discovered weeks after they fall due, and the office spends its day answering parent questions about attendance, marks and receipts.
How it was solved
A specified system covering the admission enquiry pipeline, batch and course enrolment, mobile attendance with same-day absence alerts, installment-based fee plans with concession handling, and a parent portal. Fee reminders run as sequences over WhatsApp with payment links that update the student ledger on completion. Attendance entry is designed for a phone because a system requiring a staff-room computer does not get used consistently.
Interface
Illustrative screens
These are abstract representations of the interface layout, drawn in CSS — not screenshots of a client system. They show structure rather than data.
Main features
- Admission enquiry pipeline with counsellor assignment and follow-up tracking
- Student master with courses, batches, sections and guardian details
- Mobile attendance entry with same-day absence alerts to parents
- Installment-based fee plans with concessions, scholarships and late fees
- Online fee payment with automatic receipts and ledger updates
- Reminder sequences that stop on payment
- Test and assessment recording with report generation
- Parent portal: attendance, marks, fee status, notices
- Targeted notices by batch or section over WhatsApp
- Reports: collection summary, outstanding by batch, attendance, enquiry conversion
What this demonstrates
The engineering problems this project exists to show we can handle.
- Fee modelling with installments, concessions and late fee rules
- Reminder sequences with payment reconciliation and automatic stop conditions
- Mobile-first data entry for staff who are not at a desk
- Careful handling of data concerning minors with least-privilege access
Technology stack
- Next.js
- PostgreSQL
- FastAPI
- Razorpay
- WhatsApp Business API
- PDF generation
Services involved in this project
Want something like this for your business?
Your operational detail will differ — that is normally where the real work is. Tell us how your process runs and we will scope it honestly.